Why is it time to invest in workplace management solutions?

By | November 25, 2022

A workplace management solution A platform that uses advanced software and other integrated systems that provide high efficiency for space and energy use, increase employee productivity and enhance the overall employee experience in an attractive, modern, safe and practical work environment.

Organizations need a robust set of workplace management tools to give them the flexibility and resilience to manage after the COVID-19 pandemic and beyond. Unfortunately, too many organizations are reluctant to have an integrated workplace management system and are using a disparate collection of applications.

Well, there are many good and increasingly relevant reasons why companies should invest in a workplace management solution. The main six reasons are:

  1. Future Hybrid: The world is changing and hybrid working is here to stay. By 2023, we predict that digital transformation and business disruption will drive 70% of G2000 organizations to deploy remote or hybrid-first work models, redefine work processes and attract diverse talent. The G2000 is the tip of the iceberg, as the vast majority of other companies today are hybrid, which has a clear impact on workplace space that needs to be managed properly. Also, it’s worth noting here that after nearly 3 years of the pandemic, not all employees are back in the office full-time five days a week, and most won’t be anytime soon. This means that the need for a workplace management solution was needed yesterday. Our research shows that remote and hybrid work models will become a long-term part of accepted work practices, a way to address employee needs for flexibility and employer demands for flexible and productive work.
  2. The pandemic is not over yet: One of the main reasons why many employees are not fully returning to the office is their risk of contracting Covid-19. This means that if companies invest in workplace solutions that include air quality monitoring, proactive ventilation, and other safety solutions, it’s an important step toward employee well-being. in a highly regulated health and safety environment, this may encourage many employees to decide to return to the office entirely, or at least to work more days away from the office thanks to such built-in solutions.
  3. High inflation and energy costs: One of the main priorities of any company today is to find ways to reduce the high costs associated with energy and heat and to better monitor and control these costs. Providing expectations that these costs are not expected to decrease significantly in the short and medium term; and they are unlikely to return to previous levels in the long term. Thus, investing in workplace management solutions that can help you better control such costs is already a necessity.
  4. Achieving the Sustainable Development Goals: Our end-user surveys over the past 2 years have shown that between 60-70% of all European organizations currently have a sustainability policy and clear objectives or are currently planning to implement one. Again, this is another place where workplace management solutions can be deployed using integrated and intelligent solutions to measure, analyze and demonstrate evidence of achieved results. Environmental issues are becoming increasingly important to win contracts as a competitive advantage, so companies need to understand that investing in solutions that support sustainability goals is an investment in business development.
  5. Companies need to attract new talent while satisfying their current workforce: The expectations of talented candidates in the workplace are changing, and competition among employers to recruit new talent is increasing. Thus, companies are realizing the importance of offering a whole package that includes a pleasant work experience in the form of a modern look and feel, high health and safety standards, sustainability and a digitally managed workplace and space. These are key attributes not only for attracting new talent but also for satisfying existing employees. The next five years will be a period of extraordinary changes in both mechanics and social relations surrounding the future of labor.
  1. Companies may reduce office space in the next 5 years: After the start of the pandemic in 2020, one of our surveys showed that more than a third of companies said they would reduce office space when business recovers. This means that managing space occupancy becomes critical to maintaining consistent and efficient use of space and, as a result, employee productivity. Among other major changes, the recent pandemic has inevitably led to more information about the use of workspaces. Many organizations have begun to look more closely at how they use their spaces, and this has led to bolder decisions about how to get to and from work.

So what are the most important areas for a good workplace management solution?

  • Conference room and parking reservation management system for collaboration and efficient use of space
  • A space management system based on occupancy data analytics for efficient use of space
  • An environmental analysis system for a healthy and safe workplace
  • An energy/heating/air conditioning management system for efficient workplace operation and reduced overhead costs
  • An asset management system to optimize the maintenance of valuable items that require continuous maintenance
  • Integrate and leverage IoT across all embedded control systems to ensure maximum flexibility, availability and efficiency

Read more:

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